Saturday, August 25, 2007
Draft constitution
Draft Constitution NW-GTS
1. The name of the association shall be “Neighbourhood Watch Great Totham South” (NW-GTS)
Aims and Objectives
Ø To liaise and promote cooperation between the Essex County Neighbourhood Watch Association, and other relevant bodies.
Ø To raise awareness of the crimes affecting our area.
Ø To promote crime reduction.
Ø To encourage a two way communication between the Police and the local community.
Ø To reduce crime and the fear of crime.
Membership
Ø We are part of the Neighbourhood Watch in Essex, Chelmsford Division, Maldon District.
Ø We shall consist of a Village Coordinator, who liaises with the Street Coordinators,
Ø Local Area Street Coordinators who liaise between the village coordinator and some street coordinators, and some residents
Ø Street Coordinators liaise between either the Village Coordinator or the Local Area Coordinator and their residents.
Ø We will aim for flexibility in our approach.
Coordinators must be prepared to disclose their personal details to the police for checks if necessary.
Coordinators must be aware of privacy and confidentiality issues and must not disclose confidential information to inappropriate people.
Officers
Ø Chairman;
Ø Vice Chairman
Ø Secretary
Ø Treasurer
Election of Officers
Best Practice: Officers will be proposed, seconded and elected from the
Street Co-coordinators at an AGM, one vote per coordinator.
If any position should become vacant, the coordinators will adopt a volunteer to fill the position, to be ratified at the AGM
Committee
The Committee comprises the coordinators of Great Totham South.
Affairs of the Neighbourhood Watch will be conducted by the coordinators and the Chair.
The Role of the Street Coordinator is to
· To collect and disseminate local intelligence to the Police, local association and scheme members
· To read and consider all information and requests for assistance from the police and others that support the scheme’s efforts
· To encourage participation and welcome new residents
· To build the local community and promote good citizenship
· To look after your neighbours, especially the vulnerable.
· To keep an up to date list of scheme members
· To promote good crime prevention initiatives and adopt good practice where advised
· To encourage actively scheme members to identify property and serial numbers
· To hold regular meetings if applicable OR to attend relevant meetings.
Street Coordinators will liaise with their residents in the way that suits them best.
The Role of the Chairman.
Ø To ensure that coordinators are kept informed of any information from the Police, or help required by the police.
Ø To call regular meetings of coordinators, or to ensure that these tasks are done.
The Role of the Secretary
Ø To ensure that any correspondence required is done.
Ø To ensure that minutes of meetings are distributed.
The Role of the Treasurer
Ø To keep accurate accounts
Ø To have these accounts available for inspection by members
Ø To have the accounts audited before every Annual General Meeting.
Ø To prepare a report for any Grant giving bodies.
Bank Account & Expenses
NW GTS shall open a Bank Account, with two signatories required on any cheques. Coordinators will be reimbursed reasonable expenses where funds allow. Claims will be countersigned by another coordinator. The signatories must differ from the recipient.
Annual General Meeting
Best Practice:-
The AGM will be held once a year. The business of the AGM shall include
Ø Election of officers
Ø Appointment of an auditor.
Ø A Treasurer’s Report/Approval of Audited Accounts.
Ø A Presentation of an Annual Report of the Activities of NW-GTS
Ø A discussion and ratification of decisions taken during the year
Ø Questions and comments by the Residents
Coordinators meetings shall be held as required.
Complaints and Accountability
Minutes of the AGM will be made available for inspection by request to any Great Totham South resident.
Minutes of the Coordinators meetings will be made Available to Coordinators, the Maldon Area Chair, and the Police.
Complaints from the public should be addressed to the Chair in the first instance. If no satisfactory conclusion is reached, complaints should be made to the Essex Neighbourhood Watch Association.
Changes to the Constitution can be made by an emergency meeting of no less than 6 coordinators, including an officer, unless the total number of coordinators serving the Great Totham South Neighbourhood Watch is fewer than 6. Best practice is that all coordinators should be consulted in writing or by email. Changes must be ratified at the next AGM
I have received and read this constitution…………………………………………...
…………………………………………………………………………………………...
…………………………………………………………………………………………
Date………………………………………………………………………………..
1. The name of the association shall be “Neighbourhood Watch Great Totham South” (NW-GTS)
Aims and Objectives
Ø To liaise and promote cooperation between the Essex County Neighbourhood Watch Association, and other relevant bodies.
Ø To raise awareness of the crimes affecting our area.
Ø To promote crime reduction.
Ø To encourage a two way communication between the Police and the local community.
Ø To reduce crime and the fear of crime.
Membership
Ø We are part of the Neighbourhood Watch in Essex, Chelmsford Division, Maldon District.
Ø We shall consist of a Village Coordinator, who liaises with the Street Coordinators,
Ø Local Area Street Coordinators who liaise between the village coordinator and some street coordinators, and some residents
Ø Street Coordinators liaise between either the Village Coordinator or the Local Area Coordinator and their residents.
Ø We will aim for flexibility in our approach.
Coordinators must be prepared to disclose their personal details to the police for checks if necessary.
Coordinators must be aware of privacy and confidentiality issues and must not disclose confidential information to inappropriate people.
Officers
Ø Chairman;
Ø Vice Chairman
Ø Secretary
Ø Treasurer
Election of Officers
Best Practice: Officers will be proposed, seconded and elected from the
Street Co-coordinators at an AGM, one vote per coordinator.
If any position should become vacant, the coordinators will adopt a volunteer to fill the position, to be ratified at the AGM
Committee
The Committee comprises the coordinators of Great Totham South.
Affairs of the Neighbourhood Watch will be conducted by the coordinators and the Chair.
The Role of the Street Coordinator is to
· To collect and disseminate local intelligence to the Police, local association and scheme members
· To read and consider all information and requests for assistance from the police and others that support the scheme’s efforts
· To encourage participation and welcome new residents
· To build the local community and promote good citizenship
· To look after your neighbours, especially the vulnerable.
· To keep an up to date list of scheme members
· To promote good crime prevention initiatives and adopt good practice where advised
· To encourage actively scheme members to identify property and serial numbers
· To hold regular meetings if applicable OR to attend relevant meetings.
Street Coordinators will liaise with their residents in the way that suits them best.
The Role of the Chairman.
Ø To ensure that coordinators are kept informed of any information from the Police, or help required by the police.
Ø To call regular meetings of coordinators, or to ensure that these tasks are done.
The Role of the Secretary
Ø To ensure that any correspondence required is done.
Ø To ensure that minutes of meetings are distributed.
The Role of the Treasurer
Ø To keep accurate accounts
Ø To have these accounts available for inspection by members
Ø To have the accounts audited before every Annual General Meeting.
Ø To prepare a report for any Grant giving bodies.
Bank Account & Expenses
NW GTS shall open a Bank Account, with two signatories required on any cheques. Coordinators will be reimbursed reasonable expenses where funds allow. Claims will be countersigned by another coordinator. The signatories must differ from the recipient.
Annual General Meeting
Best Practice:-
The AGM will be held once a year. The business of the AGM shall include
Ø Election of officers
Ø Appointment of an auditor.
Ø A Treasurer’s Report/Approval of Audited Accounts.
Ø A Presentation of an Annual Report of the Activities of NW-GTS
Ø A discussion and ratification of decisions taken during the year
Ø Questions and comments by the Residents
Coordinators meetings shall be held as required.
Complaints and Accountability
Minutes of the AGM will be made available for inspection by request to any Great Totham South resident.
Minutes of the Coordinators meetings will be made Available to Coordinators, the Maldon Area Chair, and the Police.
Complaints from the public should be addressed to the Chair in the first instance. If no satisfactory conclusion is reached, complaints should be made to the Essex Neighbourhood Watch Association.
Changes to the Constitution can be made by an emergency meeting of no less than 6 coordinators, including an officer, unless the total number of coordinators serving the Great Totham South Neighbourhood Watch is fewer than 6. Best practice is that all coordinators should be consulted in writing or by email. Changes must be ratified at the next AGM
I have received and read this constitution…………………………………………...
…………………………………………………………………………………………...
…………………………………………………………………………………………
Date………………………………………………………………………………..
# posted by Evelyn @ 11:18 PM 
